NHAA Secretary of the Board

NHAA is seeking a Secretary of the Board to join our Association.  This is a voluntary position.

Approximate Time Commitment:  1-2 hours per week

The Naturopaths & Herbalists Association is an equal opportunity employer and welcomes candidates from all backgrounds to apply.  Please send your CV and cover letter to president@ nhaa.org.au

Key skills:  organisation excellence, clear communicator and leadership skills.  The Secretary is responsible for the record keeping and reporting of the association.


  • prepare notices and agendas (in consultation with the Chair) for board meetings and members meetings;
  • prepare the board papers for each board meeting setting out the reports and documents required by the board;
  • record minutes of meetings;
  • maintain statutory registers;
  • retain key company documents and records;
  • ensure lodgement of statutory forms, returns and reports to regulatory bodies such as ASIC and any other relevant body;
  • ensure compliance with the Corporations Act and any statutory obligations under the laws and regulations that apply to the company’s business activities;

Legal Responsibilities:

  • maintain a registered office
  • that the registered office of a public company is properly open to the public
  • that the register of office holders kept by ASIC is up to date
  • respond to ASIC queries
  • notify ASIC if the principal place of business changes
  • lodge financial reports with ASIC (if required)

Other duties:

  • advise and monitor the compliance of the directors with their governance responsibilities and obligations;
  • guide the Board and Management on:
    • the Corporations Act;
    • the company’s constitution


  • Demonstrated experience in a similar role as a Company Secretary, preferably in a non-profit or association setting.
  • Familiarity with governance and compliance requirements for non-profit organisations.

Knowledge of Legal and Regulatory Compliance:

  • Strong knowledge of company law, governance best practices, and regulations relevant to non-profit organisations in Australia

Administrative and Organisational Skills:

  • Excellent administrative and organisational abilities with a keen attention to detail.
  • Proficiency in maintaining official records, meeting minutes, and filing necessary documents.

Communication and Interpersonal Skills:

  • Effective written and verbal communication skills.
  • The ability to work collaboratively with the Board of Directors and various stakeholders.

Ethical Standards:

  • Commitment to upholding the highest ethical standards and integrity in all responsibilities.

Technology Proficiency:

  • Proficiency in using standard office software, including Microsoft Office suite and document management systems.

Flexibility and Adaptability:

  • The capacity to adapt to changing work environments and priorities, along with the ability to manage multiple tasks effectively.

Advocacy and Support:

  • A passion for and understanding of the goals and values of the Naturopaths and Herbalists Association and an interest in naturopathy and herbal medicine.

About The NHAA

Established in 1920, the NHAA is the oldest complementary medicine association in Australia. We are a not-for-profit professional membership organisation for herbalists and naturopaths, providing learning and development opportunities for our members, supporting professional and practice development, and ensuring high standards of qualifications and safety.

We are a vocal advocate for natural health practitioners and our treatments. We liaise with and advise governments and decision-makers about issues of importance to our members. This includes writing expert submissions to the Therapeutic Goods Association and other government inquiries.

The NHAA works to build awareness of and trust in naturopathy and herbal medicine.

We believe in a formal definition of naturopathy, registration for practitioners, and a minimum 4-year degree qualification.

We embrace the principles of transparency and accessibility. We exist to serve our members and their professional interests.